How to engage with a software development company

Software development is often a lengthy process requiring meticulous attention to detail. The process consists of a multitude of chronological phases that must be performed and executed effectively. It is natural to be overwhelmed while engaging with a software development company.

The process of Engaging with a Software Development Company generally seems troublesome and complex. This blog focuses on guiding the clients through a step-by-step process. We have broken down the process in a few clear and actionable steps.

Steps to Engage with a Software Development Company:

1. Start your search

Most software companies are booked up for one to three months in advance. So don’t wait until you’re ready to kick off your project to start your search, get started at least 6 months prior to project kick-off. You might also have to search a lot before you find your ideal partner, and this process can take weeks, so the sooner you start the better.


2. Define Clear Goals.

No matter what the initiative, having a goal in mind can help you keep on track and effectively get results. Without a clear goal that is in line with your business plan, you might risk the software development going in the wrong direction. No goal in mind would only lead to wasted time, cost, and resources. You need to have real objectives to ensure that your outsourcing endeavor is leading the right way.


3. Do your Homework.

Before you start your search, you’ll need to have three key pieces of information to hand:

  • A time scale for implementation
  • Your desired budget. A range is absolutely fine.
  • A high-level overview of what it is you’re looking to have built. It doesn’t need to be a detailed specification document, but it should give the potential supplier a solid idea of whether they have the skills and knowledge to assist you.

4. Choosing a company

When you are choosing a software development company, there are certain points and factors that you should check. These factors won’t just help you make a more informed decision but also ensure that you join hands with a web development company that is well suited for you. The factors to consider are:

  • Technical Skills
  • Response Time
  • Partnership Mindset
  • Management Potential
  • Budget
  • Portfolio & Testimonials

5. Engagement Model Selection

An engagement model is a framework that defines collaboration between a client and an outsourcing company. It determines a level of control and responsibility, as well as provides a base for further relationship development. Some of the popular models are:

  • Fixed Bid
  • Time and Material
  • Outstaffing / Augumentation
  • Dedicated Team

Every model has its own advantages and disadvantages and is effective only in certain scenarios (more on this in the next blog). Before choosing any of the engagement models it is recommended you consider the specifics of your project and your business requirements.

6. Have an Initial Meeting

This is an opportunity for you to explain the context around why you’re looking to undertake your project in more detail and provide more context. You might naturally be inclined to ask for a non-disclosure agreement. At this stage it’s not worth the time and effort. Software companies build software, they’re really not interested in stealing your idea for the “next big thing”.


Discussing the details ensures that the company understands your requirements and the context. This also helps companies to confirm that they are capable to deliver the project. This is a crucial step which must not be skipped in order have a successful relationship.

Some question that you can ask to ensure clarity:
  • How might they go about the implementation of an app to meet the requirements of your brief at a high level?
  • What ballpark would they suggest this project might cost?
  • How long will it take?
  • Can they give you examples of previous work?
  • What would be the typical structure of a project they would undertake, and who would be involved on your particular project?
  • Do they have any customers you can speak with to obtain a reference?
  • Can you see a copy of their standard development agreement to check through ahead of any detailed conversations?
  • Do they offer any warranties for the completed app?
  • What is support and maintenance going to cost?


With this, we hope you have a clear idea of how you can effectively engage with a software development company. The whole process may seem little overwhelming but if these steps are followed carefully, it may just seem a piece of cake.

Meetri Infotech Private Limited DesignRush profile

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